Company Registration Documents: प्रत्येक Promoter और Registered Office की Checklist

An incorporation file combines personal identity/address evidence with office, ownership and business decisions. The required evidence depends on the subscriber/director type, nationality, existing identifiers and current MCA instructions. A generic checklist should guide preparation, not claim that every document is mandatory in every case. ^[1]

Organise each person’s file

Keep the relevant PAN or other accepted identification, address evidence, photo where required, contact details and DIN/DSC information. Check names, dates and addresses across records. Foreign and body-corporate subscribers may need authorisations and certification formalities that are not covered by a simple individual checklist.

Organise the office and filing brief

Record the full address with PIN code, utility evidence within the permitted recency, and the appropriate ownership/lease/consent records. Add the proposed names, activities, capital and shareholding details. The memorandum and articles are prepared for the new company; an unincorporated applicant should not be asked to supply already-issued incorporation documents. ^{[1] [2]}

Practical preparation checklist

• Person-wise identity, residential evidence and contact details.
• Existing DIN/DSC and any corporate/foreign authorisations.
• Office address, PIN and relevant occupancy/utility records.
• Name, activity, capital and subscriber ownership brief.

Illustrative example

The same person’s PAN and bank document use different name formats. A reviewer should resolve the discrepancy before the signature process starts. Uploading more unrelated documents may not answer the inconsistency.

Avoid this mistake

Do not send full identity documents through a public enquiry form or share DSC passwords/OTP with an unknown intermediary. Use the private client workspace and provide only the records necessary for the selected service. Ask for a case-specific checklist when circumstances differ from a standard resident-individual incorporation.